heading

Refunds

Withdrawals received in writing are subject to the following administration fees:
-  Prior to September 15, 2009 - Full refund
-  September 16 – September 30 - Full refund minus $25 cancellation fee
-  October 1 - October 31 - Full refund minus $100 cancellation fee
-  After October 31 - No refunds will be processed


Please Note: Administration fees charged are based on the date that notification is received by the Registrar at registrar@bgba.ca, not a coach or coordinator.

Please allow 6-8 weeks for refunds to be sent

Playing Outside of Designated Age Group

Background

Often, parents feel that their daughter is above the skill level of her designated age group and may make a request to the BGBA for her to play outside of her designated age group.

Players may be allowed to play outside of their designated age group if there are not enough players to make a team at the higher age group and if the coaches of both teams involved, feel it is in the best interest of the player.

Information

In each case where a request has been received by a BGBA Coach for a player to "play-up", the decision to allow a player, whether HL or COMP, to play up a division rests with the designated executive member in consultation with the Club Coach and the coaches involved in the request.

Procedure

Upon request by either a parent or by a Coach that a player be considered to play in the age level above the one she qualifies for, the process shall be as follows:

Step
Action

1

Player registers and try-outs with her appropriate age group.

2

The player will be assessed by the team Coach (referred to as Coach A) of the appropriate age group for which the girl is registered.

3

Coach A shall request that another Coach (Referred to as Coach B) assist with the evaluation.

4

If Coach(es) A and/or B determine that the request has merit, Coach A shall request that the Coach of the next age group level (referred to as Coach C) assess the player’s skills and ability. The Club Coach and/or a member of the Executive shall be present for this evaluation process.

Decision

Based on recommendations from Coaches A, B, & C, the request shall be sent to the BGBA Club Coach and an Executive designate for approval and/or denial.

If ……
Then

the individual making the request disagrees with the decision of the Club Coach and Executive designate,

The individual may appeal to the Executive for reconsideration.

If the decision is appealed,

The party appealing the decision may request in writing, a review of the decision.

a decision review is requested,

That review will be acted upon by the Executive Committee of the Board of the Barrhaven Girls Basketball Association within the shortest time frame possible.
The decision by the Executive shall be final
The party requesting the appeal shall be notified of the decision.

Note:
The request for evaluation and playing up may be denied if:
• there is not sufficient space on the next-level-up team available for this player
• it would mean that another girl within the Association would not be able to play basketball in her appropriate age group

Mom On Duty (MOD) Policy

Policy : All teams must ensure that a mother from the respective team is present inside the venue at all practices, games, and team functions.

Purpose: This policy safeguards the coaches, players, and team administrators from circumstances that should be tended to by an adult female, such as injuries.

Also, the MOD can assist with players leaving the gymnasium or venue for personal reasons (e.g. visiting the washroom) as players should never leave a practice, game, or event by themselves (except if they are driving themselves home).

Administration: It is suggested that the team administrator coordinate a schedule at the beginning of the season so that the MOD role can be shared equally. If the coaches notice that is no MOD present, an effort to find an MOD should be made before the event begins.